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In
consideration for your organization, business or association
("Organization") designating and promoting Air Canada (including
Air Canada Jazz) as the official Canadian airline for one of its meetings or
conventions (the "Event"), Air Canada shall provide to your
Organization the discounts to fares described in the Meetings and Conventions
Travel Services Product Features web page (the "Discounts"),
subject to the following Meetings and Conventions Travel Services Terms and
Conditions ("Terms and Conditions"):
1. Official Canadian Airline. Your Organization shall designate Air
Canada as the Official Canadian Airline for the Event. Your Organization
shall promote and encourage travel on Air Canada wherever possible, e.g. pre-
and post-tours, guest speakers' travel, committee travels and delegates
travel. Your Organization shall inform the delegates to the Event that
pursuant to these Terms and Conditions, Air Canada is offering special Discounts
to Event delegates traveling to the Event ("Eligible Passengers").
In order to take advantage of those fares the applicable Promotion Code must
be distributed and communicated by your Organization in all relevant Event
publications and be recorded on the delegate's ticket by ticketing
agencies/airlines.
2. Promotion Code. Your Organization shall not make public the
applicable Promotion Code to any third parties other than the potential
Eligible Passengers. The Promotion Code is the electronic identification
number issued upon acceptance by your Organization's acceptance of these
Terms and Conditions and Air Canada acceptance of your organization's request
for Meetings and Conventions Travel Services pursuant to these Terms and
Conditions, which allows Eligible Travelers to receive Discounts. If the
Promotion Code is not entered or is entered incorrectly, the Discounts will not
be applied to the booking.
3. Trademarks. Your Organization agrees to submit to Air Canada for
prior approval a printed copy of all advertising and promotional material
using Air Canada's name, logos or trademarks.
4. Minimum Eligible Passengers. There must be a minimum of ten (10)
Eligible Passengers traveling with Air Canada to the same Event. The
travelers shall all be members of your Organization and you shall be solely
responsible for the Travelers.
5. Eligible Tickets means tickets sold on aircanada.com, where the
Promotion Code has been applied at time of the ticket sale. For greater
certainty, any tickets not purchased on aircanada.com for the purposes of
travel to an Event will not qualify for any benefits provided by the Meetings
and Conventions Product.
6. Discounts. The Discounts are applied to the fare at the time that
the travel tickets with Air Canada are purchased. The Discounts and the fares
are subject to all applicable taxes and surcharges.
7. Changes. The Discounts, the Meetings and Conventions Travel
Services, these Terms and Conditions, Air Canada's fares, schedules and
policies, and any and all equipment used in connection with the provision of
the Meetings and Conventions Travel Services may be changed or terminated by
Air Canada at any time and for any reason, in each case without notice or
liability. Air Canada may terminate or reduce flights to any Event city at
any time and for any reason, without notice or liability.
8. Agents. Should your Organization appoint a travel management
company (the "Agent"), your organization shall, and shall cause the
Agent to, abide by the applicable fare rules contained in Air Canada's
tariffs. Failure to comply with the fare ticketing rules, and these terms and
conditions will result in the issuance of debit memos.
9. Indemnification and Liability. Air Canada will not be liable for
delays or cancellations caused by strikes, labor disputes, government
actions, weather, or any cause beyond Air Canada's control. Your
Organization, in agreeing to designate Air Canada the Official Canadian
Airline of the Event in consideration for the Discounts, releases and waives
by that fact any claims against Air Canada regarding cancellations of flights
or any of the changes described in section 5 of these Terms and Conditions
above, and shall indemnify and hold harmless Air Canada, its parent
companies, directors, employees, agents, affiliates and subsidiaries from and
against any claim, demand, loss, expenses (including, but not limited to, any
reasonable attorneys' fees), damage and any other liability or prejudice that
results from your Organization's or Your Agent's breach of or non-compliance
with these Terms and Conditions or arising during or in connection with your
Organization's, your Agent's or the Eligible Travelers' use of the Meetings
and Conventions Travel Services or by their negligence or willful misconduct
of your Organization, your Agent or the Eligible Travelers. This section
shall survive indefinitely, regardless of any change or termination or these
Terms and Conditions or the Meetings and Conventions Travel Services.
10. Independent Contractor. No agency, partnership or joint venture
relationship is formed or exists between Air Canada and your Organization by
virtue of the Meetings and Conventions Travel Services or these Terms and
Conditions, and no third party beneficiary rights are created thereby.
11. Conditions of Carriage. Air Canada's Conditions of Carriage and
Conditions of Contract for air transportation shall apply for any air
transportation provided by Air Canada pursuant to the Meetings and Conventions
Travel Services. Air Canada shall not be liable to your Organization and your
Organization hereby releases and waives any claims against Air Canada respect
to any flight cancellation, schedule change, or other failure to accommodate
any Eligible Passenger in the provision of Meetings and Conventions Travel
Services.
12. Force Majeure. Air Canada will not be responsible for delays in
performance caused by acts of God or governmental authority, strikes or labour disputes, or any other cause beyond the reasonable
control of Air Canada.
13. These terms and conditions are in addition to any other terms and
conditions included on this web site.
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